How to Create Rules in Outlook 365 Webmail – Guide
Outlook Web App automatically creates rules to move all inbound and outbound messages to a specific folder or to delete all messages with “Big Prize!” on the subject.
If you want to create and manage inbox rules in the Outlook desktop application, see Manage rules in Outlook for the desktop. ..
Create an inbox rule in Outlook / Office 365
Creating a rule in Outlook
You can create and manage rules and alerts to help you stay informed about important changes in your environment. ..
When the Rules and Alerts dialog appears, click the New Rule button. This will open the New Rule dialog. In this dialog, you can create a new rule or edit an existing rule. ..
In Step 2, you will be asked to enter a rule name. In Step 3, you will be asked to enter a condition. In Step 4, you will be asked to enter a message. In Step 5, you will be asked to click the Apply rule button.
To filter words on the subject, check the conditions you want the filter to apply. The example below will filter words on the subject. ..
In Step 2, click on the link for specific information. The word shopping is searched for in the subject. After entering the word, click Add and OK to close the dialog box.
The study found that people who eat a balanced diet are less likely to develop heart disease or stroke. A recent study has found that people who eat a balanced diet are less likely to develop heart disease or stroke. This is good news for those who want to stay healthy and avoid these conditions. ..
When asked what to do with the email, check the conditions you want to set upon arrival of the email. The example below will move it to the specified folder.
In Step 2, click the Junk E-mail folder link, and choose the “Junk E-mail” file.
In the Create New Folder dialog box, enter the following information and click OK to close the dialog box: Name: Junk Mail (or whatever name you like). Folder contains: make sure Mail and Post Items are selected. Select where to place the folder: Click the folder under which you want the spam folder to be created.
The dialog box shown in Figure 1 shows the folders you have created. The OK button closes the dialog box.
In the next three windows, click Next to continue. If you have any questions, please click the Help button on the toolbar and we’ll be happy to help. ..
The rule is called “Enable this rule box.”
The Rules and Alerts dialog will be displayed. Click Apply to run this rule on new messages.
If you want to close the Rules and Alerts dialog without saving your changes, click Cancel. ..
Creating an Inbox Rule in Office 365
To log into your OWA account, please enter your username and password.
In the Mail window, select your email account and password.
In the left navigation pane, go to Mail > Automatic Processing and select Inbox Rules
Click + to create a new rule that applies to all items.
If you receive a Junk Email with the following conditions:
- The email is from a known or suspected spam sender
- The email is from a known or suspected phishing attack
- The email is from a known or suspected virus
- The email is from a known or suspected scam
- The email is from someone you don’t know
- You have not received any emails for at least 24 hours
After filling in all the fields, click OK to save the rule.
Final note
If you’re looking to get organized with your email in Outlook 365, this guide is for you. In this article, we’ll show you how to create rules to manage your email more effectively. If you have any questions or concerns about the content of this article, feel free to reach out to us. Additionally, please share this guide with your friends so they can benefit from it as well. ..
