How to Add Default Signature to Outlook Meeting Request – Guide

With the growing interest and use of Microsoft Teams, people are creating more online meetings than ever before. And because Outlook makes it easy to invite others to a Teams meeting, most people do. Did you know that you can easily add a signature to a meeting invite? This article shows you why you should and how. The ability to add signatures to Meeting Invites is an important feature of Microsoft Teams. It allows people who are invited to a meeting to have their name associated with the invitation, so that they are more likely to attend. Additionally, this feature can help ensure that all attendees at a meeting have an idea of who is speaking and what their role is.

What’s wrong with the default Teams meeting request?

This default setting is designed to make it easy for people who are already subscribed to the meeting to join, and it’s also the default setting for new meetings that are created using the Meeting Request tool in Microsoft Teams. If you want to invite someone who isn’t subscribed to the meeting, you can remove the subscription right below the meeting description. When you send a meeting invitation using email, you have two options for how people will be able to join: by subscribing or by accepting an invitation. By default, if someone receives an invitation email and doesn’t have a subscription to the meeting, they’ll be prompted to subscribe before they can join. If someone has a subscription but doesn’t want to attend the meeting, they can accept or decline the invitation without being prompted. ..

The predefined subscription does exactly what it was designed for – it contains the link that allows your recipients to join the meeting. However, it lacks some very important elements, such as instructions on how to join the meeting. ..

The Teams invite is a completely unbranded invitation from your company.

Hello, I noticed that your email notice was not there this morning. Is there a reason why it may not have gone through? Let me know if you need any help troubleshooting this. ..

A lack of information can be a big problem for internal meetings and is completely unacceptable if you use Teams invitations for your external meetings.

How to add subscriptions to Outlook meeting requests

  1. Open the meeting invite in your email client.
  2. Click on the “Signature” link in the bottom right corner of the invite.
  3. Type in your email signature and click on “Submit.” ..

In Outlook, open the New Teams Meeting dialog box and click the button to create a new meeting.

To change the default signature for a Teams meeting, you can use a predefined email signature. To do this, switch to the Insert tab and click Signature. Choose the signature you created earlier.

Sample signature: I hereby certify that the information provided in this document is true and correct. ..

The problem is that, typically, each and every user would have to set up their subscription following the same guidelines. You cannot expect all users to know what this legal part is for and how to define up the signature correctly in your email client.

CodeTwo Email Signatures for Office 365 lets you automatically create a unique, branded signature for everyone in your organization. Just add CodeTwo Email Signatures to your email sent by Office 365, and you’re good to go!

Add a custom Teams meeting subscription in Outlook for each user

  1. Connect your tenant’s email address to the CodeTwo Email Signatures for Office 365 account
  2. Add your tenant’s name to the CodeTwo Email Signatures for Office 365 account

You should create a new subscription rule that sends your subscription to the following senders: -Your company’s CEO -Your company’s CTO -Your company’s president -Your company’s CFO

To create your perfect email signature, go to the Design tab and click the Edit Signature button. You can choose from one of our built-in templates or create your own. ..

If you want to add a signature to a meeting request in Outlook, you can do so by going to the Signature menu and selecting “Create New Signature.” Then, you can choose which users will receive the signature and add any disclaimers that you want. ..

Final note

Adding a default signature to Outlook meeting requests can help you manage your time more effectively. ..